Exporting email addresses to Microsoft Word
Question : Is it possible to export the mailing addresses in my Outlook
contacts list to Microsoft Word, so I can print out mailing labels for each
Answer : Pulling all the names and addresses out of your Outlook contacts
folder and into a ready-to-print grid of adhesive labels can save time and
hand cramps when it comes to sending holiday cards or other high-volume
Basically, with the Mail Merge feature of Microsoft Word, you need to
create the label document and pick a data source (like your Outlook 2003
contacts) to import into the Word document.
To get started in Word 2003, create a document and go to the Tools menu,
then to Letters and Mailings, and select the Mail Merge Wizard. In the Mail
Merge task pane that appears on the right side of the screen (and that guides
you through the entire process), select Labels as the document type.
In the next step, the Wizard in the Mail Merge pane asks what type of
document layout you want to use. Select "Change document layout," and then
Label Options. Here, you can pick the size or product number of the blank
label sheets you are using with your printer.
After you have selected your label type, click on "Next: Select Recipients"
on the Mail Merge pane and click on "Select from Outlook contacts." Follow
along the next few steps as the Mail Merge Wizard guides you, and choose your
Outlook contacts folder. You should see the names of your contacts in the
resulting Mail Merge Recipients list.
Once you have your contacts on the Mail Merge list, the Mail Merge Wizard
will walk you through arranging and editing your labels before you print them.
There is a thorough list of steps detailing the entire Mail Merge procedure
at support.microsoft.com/kb/294684. Microsoft also has an animated
demonstration at office.microsoft.com/en-us/assistance/HA011903941033.aspx.