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Recheck spelling in word

Question : In Microsoft Word I sometimes misspell a word, such as "irrrevokable," and accidentally say Ignore All in a spelling pass. To get the spell-checker to reset, I have to choose Tools > Options from the menu, click the Spelling & Grammar tab, and click the Recheck Document button. That will get the speller to check all words. Is there an easier one-button way to do this, or to turn off something so it always checks all words?

Answer : You can't turn off Word's response to the Ignore All command. In effect, you'd be telling it "Ignore me when I tell you to Ignore All" -- and computers don't handle that kind of logic very well. Remember what happened when Captain Kirk confused the Nomad probe? Blooey! But don't worry, you can write a short macro to do the job and then assign it to a toolbar button.

Coercing Word into rechecking the document does require a bit of preparation, but it's all very logical. First you have to reset any exceptions created by choosing Ignore All. Then you have to clear the flag that tells Word it already spell-checked the document. Now you can call on Word to check the spelling of all words in the document. These three steps are easy to see in the macro code:

Sub RecheckSpelling( )

Application.ResetlgnoreAl1

ActiveDocument.SpellingChecked = False

ActiveDocument.CheckSpelling

End Sub

Select Tools > Macro > Visual Basic Editor from the menu. Type or Copy/Paste the macro code above into the editor, then press Alt-Q to quit the editor. Next choose Tools > Customize from the menu and choose Macros in the Categories list. Find your RecheckSpelling macro in the Commands list and simply drag it onto the toolbar of your choice. It will immediately appear as a toolbar button-a very ugly one, with no icon and a long name. So, let's give it a makeover.

Leaving the Customize dialog up, click the Tools menu, right-click the Spelling and Grammar menu item, and choose Copy Button Image from the menu that appears. Now right-click your brand-new button and choose Paste Button Image. Right-click it again and choose Default Style. Finally, click the Close button in the Customize dialog. Now any time you want to recheck a document's spelling, you need only click that lovely new toolbar button.

 
 

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