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Letterhead problem in word

Question : I have a Microsoft Word letterhead template with a top margin of 2.13. Most of the time I need only one page, but when I do need a second page I want my top margin set at 1. Is it possible to set up a custom top margin for page two on a template? I realize I could set up two different templates, one for one-page letterhead documents and one for two-page documents, but I would prefer to avoid that if at all possible.

Answer : When you're using preprinted letterhead paper, you have to set a larger top margin, or you'd print right over the company information, logo, and so on. But of course, on succeeding pages you'll use plain paper, with a smaller top margin. The easiest way to handle this is to set the top margin for all pages to the smaller value and "push" the first page's text down with an empty header.

Open the template, choose File, Page Setup, and set the top margin to 1 inch on the Margins tab. Now click the Layout tab and check the box labeled Different first page. If your printer has two paper trays you may want to click the Paper tab and set the first page to come from one tray and the rest from the other. That way you can load one tray with letterhead and the other with blank sheets.

Click OK to accept the page setup changes. Select Header and Footer from the View menu. Click inside the header area and press Enter six or seven times -- enough to push the start of the text down a bit over an inch -- and then save the template. Now you can easily print single- or multiple-page letters using preprinted letterhead for only the first page.


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